Videoconferencing Guide
- Participants should arrive 10 minutes prior to beginning of the videoconference for and operational overview and training.
- All participants should introduce themselves at the beginning of the conference.
- Plan a 10-15 minute break for conferences over two hours.
- Be aware of habits that could affect the audio portion of the conference (voice activated multipoints); such as tapping of fingers, crumbling of paper in front of microphones and objects blocking microphones.
- If there is more than one individual at the same site, there should be a "Conference Leader" selected to control the camera and graphics equipment.
- Pan (move the camera to the person speaking).
- Bright colors transmit well but avoid loud prints, the color red, plaids and stripes.
- Activate the mute of privacy button when a side conversation is needed.
- Remember to pick up personal items before leaving the videoconfrencing room as this will help keep the room tidy for the next participant.
